Traffic arrives unprepared
Interested people may not understand the study, burden or next step, leaving sites to repair the journey during first contact.
CROs and recruitment partners
Make the participant-facing layer easier to deliver and easier to measure.
HopeStage works alongside CROs and recruitment teams to improve mental health study understanding, referral quality, screening preparation, site handoff and the feedback sponsors need to act.
The delivery pain
More reach does not solve a weak inquiry-to-screening path.
Sites cannot absorb poor-fit demand
Coordinators lose time to repeated questions, missed calls and enquiries that should have been clearer before handoff.
Sponsors see numbers, not reasons
Without structured status feedback, teams cannot tell whether the leak is message, trust, criteria, burden, speed or site capacity.
What HopeStage does
Add a mental health trust and preparation layer to the operating model.
Patient-ready study content
Improve approved pages, FAQs, ads, email and SMS so purpose, burden and next steps are easier to understand.
Trusted outreach and early-fit support
Use appropriate communities and channels while helping people understand whether a conversation with the site is worth pursuing.
Prepared site handoff
Set expectations for contact, screening and clinical ownership before the referral reaches the authorized team.
Funnel learning
Connect attribution, site status and qualitative feedback into a prioritized view of why people progress or disengage.
Integration model
Clear inputs. Clear ownership.
01
CRO or sponsor supplies
- Protocol summary and approved criteria
- Required wording and disclaimers
- Ethics or IRB/HREC pathway
- Site list and capacity
- Referral and status process
- Feedback cadence
02
HopeStage supplies
- Patient-ready strategy and content
- Approved outreach and community pathways
- Early-fit support
- Participant preparation
- Attribution and funnel learning
- Experience insight when included
Pilot deliverables
Give delivery teams something concrete to activate.
- Recruitment funnel and trust-friction review
- Patient-ready message bank
- Study page and FAQ recommendations
- Early-fit and handoff flow
- Site feedback and status framework
- Channel and content test plan
- Pilot scorecard covering fit, attendance and site efficiency
One study, shared learning
Where is the recruitment model creating work without producing prepared participants?
Start with one study, one geography and a clear feedback path from site to recruitment team.