Recruitment diagnosis
Map where eligible people disengage across the page, outreach, inquiry, contact, consent and follow-up journey.
Universities and research teams
From protocol rigor to recruitment-ready participation.
HopeStage helps principal investigators and university research teams improve recruitment first, retention second and grant-relevant participant evidence as a result.
University realities
A strong protocol can still under-enrol.
When recruitment slips, milestones, budgets, publications and the evidence for future grants all come under pressure.
- Eligible people do not quickly recognize why the study is relevant
- Burden and expectations are unclear before consent
- Ethics, grant and departmental approvals slow material changes
- Small teams lack time to rebuild recruitment communication
- Consumer involvement is difficult to document and translate into action
- Grant-funded projects need a practical, low-risk first scope
Three participant decisions
Recognize relevance. Evaluate burden and trust. Commit to completion.
- 01
Recognize relevance
- 02
Evaluate burden and trust
- 03
Commit to completion
What HopeStage does
Improve recruitment first, retention second and grant-relevant evidence as a result.
Ethics-ready co-design
Run documented lived-experience sessions and prepare clear materials for the appropriate university review pathway.
Retention preparation
Clarify burden, visits, uncertainty and expectations before enrolment so commitment is more informed.
Grant-relevant learning
Create a traceable account of what was tested, changed and measured for reports, renewals and future proposals.
Useful outputs
Make the next change easier to approve and measure.
- Recruitment risk map
- Consent-language scan
- Participant decision interviews
- Co-designed recruitment and retention kit
- Ethics-ready documentation
- Participant experience evidence pack
- Pilot measurement plan
Low-risk working model
Diagnose, co-design and pilot.
- 01
Diagnose — review recruitment materials, consent language, known drop-off and governance constraints.
- 02
Co-design — test relevance, trust, burden and expectations with people affected.
- 03
Pilot — activate approved changes, track recruitment and retention signals, and document the learning.
A committee-ready start
Choose one recruitment bottleneck the team can improve this term.
A contained sprint creates a clear scope, approval path, deliverable set and end point.